Frequently Asked Questions

How can I register my child for camp?

All registrations require a non-refundable $100 deposit.

My child is registered for camp but we need to switch dates. How can we do that?

All transfer requests must be in writing/email and must contain camper name, date of birth, original program/date and new program/date requested.

Transfer emails can be sent to: admin@bwccampsandretreats.com

If you have already registered your child and need to change your child’s camp date or program, please contact our office; if spaces are available you may transfer your child to a different program or different week at the same camp location without any financial loss.

If you need to transfer your child to a different site (i.e. West River to Manidokan), please contact our office. If spaces are available you may transfer your child to a different location with a $20 transfer fee/per camper/per transfer. This fee is separate from the cost of the camp program. Transfer fees are non-refundable and non-transferable.

My child is registered for camp but I keep getting emails from CampDoc, what have I missed?

Upon registering, you will receive a confirmation email from CampDoc.  You will then receive weekly emails concerning your account balance and Camper Health form.

Once your balance is paid in full, balance emails will stop.

Once your Camper Health form is complete (100%), those emails will also stop.

Do you offer a sibling discount?

At this time, we do not offer any type of sibling discounts.  We do offer scholarships through your local United Methodist Church.

What does the lock-out date on CampDoc mean?

Each program is assigned a “lock-out date” so that our staff and nurses can review all incoming camper records after that date knowing the information is final and will not be changed.

If your Camper Health form is UNDER 100% completed you can log on AT ANY TIME and complete the information, even after the lock-out date.

If your Camper Health form is completed and at 100% then you can make changes (if needed) UNTIL the lock-out date. After the lock-out date you will not be able to make changes upon login.  If changes are needed you may contact our offices and request the camper record to be unlocked.

If a program/camp is full, do you have a waitlist?

We can “waitlist” campers for the choice of camp if that program has filled.  This is first-come, first-served basis and you can elect to be waitlisted for a program on the CampDoc system or you can send an email to admin@bwccampsandretreats.com with Camper Name, Date of Birth, Gender, Email and Phone number, program(s) you want to be waitlisted for.  We do not guarantee any available spaces and your credit card will not be charged if you are not moved into a program.

What happens if I need to cancel my registration?

All cancellations and refund requests MUST be made in writing/email form. We will not take cancellations over the phone.

If a camper cancels prior to one month before the start of camp OR if we can fill the camper’s space with someone from the waiting list, then a 100% refund (minus $25 processing fee) can be requested.

If it’s within a month of the start date, a 50% refund (minus $25 processing fee) can be requested.

If it’s within 2 weeks of the start date, no refunds can be requested with the exception for documented medical/family crisis. These will be considered on an individual basis.

If a camper leaves early from camp due to health, homesickness, family emergency or discipline issues there will be no partial refunds.

What should I expect at camper check-in on the first day?

The first day we will check in each camper, make sure all balances are paid, visit with the nurse/staff to be sure all health information is accurate and medications are turned in and for overnight campers you have a chance to visit the camp store.

Depending on the number of campers checking in, we can have some long lines.  To help move things along quickly please be sure to have the following information:

  • Pay all balances prior to the start of camp.
  • Complete all health information in CampDoc – this includes either scanning your health insurance card OR bring a copy of it front and back with camper’s name written on the copy.
  • Have all medications in original bottles with prescription labels or for over-the-counter medications, have campers name written on the bottle. Having all medications in a ziplock bag with camper’s name on it is very helpful to our staff.   ALL medications must be turned into the nurse, so please have these out of luggage and ready to be turned in.

 

Check in times:

Manidokan Overnight Camps – Sundays at 3pm

West River Overnight Camps – Sundays at 3pm

West River Grandparents’ Camps – Mondays at 10am

West River Day Camps – Mondays at 8:50am

» Download the suggested packing list.

Can I request a roommate?

Yes, there is a space on the Health Form that you can request a roommate.  Roommates must be registered for the same program/same site to be considered.  For the West River Ultimate Middle School Camp, each camper must list the other in order for roommate requests to be complete (i.e. Johnny requests to room with Brandon and Brandon requests to room with Johnny).

How do I get to Camp Manidokan?

Manidokan’s physical address is 1600 Harper Ferry’s Rd, Knoxville, MD 21758. 

We are excited to tell you that Harper’s Ferry Road and Sandy Hook Road have both been restored and are open.