Forms & Policies

Deposits/Payments

Day Camp

$100 Deposit per session, non-refundable.
Balance due two weeks prior to registered session.

Overnight Camp

$100 Deposit per week, non-refundable.
Balance due by 15 days prior to session.

Any check payments mailed in must have the camper’s name and date of birth in the memo section. Checks should be made payable to BWC Treasurer and mailed to Summer Camp Office, PO Box 429, Churchton, MD 20733

Credit card payment plans can be made through the CampWise dashboard and will show on your credit card statement as Payment Brands/GIVE-UMC/BWCUMC. Payments toward camp are not a donation. Those with payment plans must have an active credit card number on record and make regular payments. Should the credit card number be declined/regular payments stop/payment plan cancelled this will inhibit your child being able to attend camp until the balance is paid in full.

ALL credit card charges will show on statements as Payment Brands.

Church Payments

By Check:

Camper(s) name and amount of payment per camper listed on additional paper must accompany the check.

Checks should be made payable to BWC Treasurer and mailed to Summer Camp Office, PO Box 429, Churchton MD 20733

By Credit Card:

Email or Fax a list of camper(s) names and specific amounts for each camper to Camping Office at (410) 867-0991. Then call the Camping Office and give your credit card information over the phone. Each camper has a separate account, so the card will be charged separately for each camper.

ALL credit card charges will show on statements as Payment Brands.

Refunds

All cancellations and refund requests MUST be made in writing/email form. We will not take cancellations over the phone.

100% refund (minus $25 processing fee and $100 non-refundable deposit) if the cancelation is more than one month before the start of camp OR if we can fill the camper’s space with someone from the waiting list.
50% refund (minus $25 processing fee and $100 non-refundable deposit) if the cancelation is within a month and more than two weeks from the start date.
No refund if the cancelation is within 2 weeks of the start date with the exception for documented medical/family crisis. These will be considered on an individual basis by site directors.

COVID-19 Related Cancelations

If a camper cannot attend due to being COVID-19 positive and the quarantine period overlaps part/all of the camp session) we will first attempt to reschedule the camper for another program later in the summer. If rescheduling is not possible, the site directors will make a decision about refunding.
If we cancel any camp session, we will first attempt to reschedule the impacted campers to another program later in the summer. If rescheduling is not possible, we will process a full refund.
If a camper is sent home early or a program is ended early due to COVID-19 precautions there are no refunds.

Transfers

If you have already registered your child and need to change your child’s camp date, please contact our office; if spaces are available you may transfer your child to a different program or different week at the same camp location without any financial loss. If you need to transfer your child from one location to a different location, please contact our office; if spaces are available you may transfer your child to a different location with a $20 transfer fee/per camper/per transfer. This fee is separate from the cost of the camp program. Transfer fees are non-refundable and non-transferrable. All transfer requests must be in written form — letter or email.

Attendance

Campers MUST have a completed medical form with all required signatures in order to attend the camp session. If you camper will have medications that they must bring to camp, please carefully read and follow the instructions in CampWise system or on the paper health form. Not following proper procedures for medications will cause long delays at camp check-in and may prohibit your camper from staying at camp.

Due to COVID-19 pandemic we will be adjusting our camper drop-off and pick-up times and normal procedures. All registered campers will receive an email with this information closer to camp.

Any person picking up a camper must be listed as an authorized person on the camper health form and must carry photo ID.

Waitlisting

We have the ability to “waitlist” campers for the choice of camp if that program has filled. This is first-come, first-served basis and you can elect to be waitlisted for a program on the CampWise system or you can send an email to admin@bwccampsandretreats.com with camper name, date of birth, gender, email and phone number. We do not guarantee any available spaces and your credit card will not be charge if you are not moved into a program.

If space opens for a program, our administration staff will make phone calls to those on the waiting list. Campers will not automatically move off the waiting list when an opening occurs — we will contact the family to see if your child is still interested and available.

Website Privacy Policy

Information collected online by the Retreat and Camping Ministry (RCM) of the Baltimore-Washington Conference of The United Methodist Church (BWC) will not be shared or sold to third parties. Any information that you submit to us will be used to send you details on RCM events, news, job openings, and opportunities to donate time or resources to our ministry. You can opt-out of such emails at any time by contacting us at admin@bwccampsandretreats.com.

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