Forms & Policies
- $100 Deposit per session, non-refundable.
- Balance due two weeks prior to registered session.
- $100 Deposit per week, non-refundable.
- Balance due by May 30. If registration is completed after June 1 for later camps, the balance is due two weeks prior to session.
Any check payments mailed in must have the camper’s name and date of birth in the memo section. Checks should be made payable to BWC Treasurer and mailed to Summer Camp Office, PO Box 429, Churchton, MD 20733
Credit card payment plans can be made through CampDoc. Those with payment plans must have an active credit card number on record and make regular payments. Should the credit card number be declined/regular payments stop/payment plan cancelled this will inhibit your child being able to attend camp until the balance is paid in full.
Camper(s) name and amount of payment per camper listed on additional paper must accompany the check.
Checks should be made payable to BWC Treasurer and mailed to Summer Camp Office, PO Box 429, Churchton MD 20733
By Credit Card:
Email or Fax a list of camper(s) names and specific amounts for each camper to Camping Office at (410) 867-0991. Then call the Camping Office and give your credit card information over the phone. Each camper has a separate account, so the card will be charged separately for each camper.
ALL credit card charges will show on statements as CampDoc LLC. Ann Arbor, Michigan.
All cancellations and refund requests MUST be made in writing/email form. We will not take cancellations over the phone.
If a camper cancels prior to one month before the start of camp OR if we can fill the camper’s space with someone from the waiting list, then a 100% refund (minus $25 processing fee) can be requested.
If it’s within a month of the start date, a 50% refund (minus $25 processing fee) can be requested.
If it’s within 2 weeks of the start date, no refunds can be requested with the exception for documented medical/family crisis. These will be considered on an individual basis.
If you have already registered your child and need to change your child’s camp date, please contact our office; if spaces are available you may transfer your child to a different program or different week at the same camp location without any financial loss. If you need to transfer your child from one location to a different location, please contact our office; if spaces are available you may transfer your child to a different location with a $20 transfer fee/per camper/per transfer. This fee is separate from the cost of the camp program. Transfer fees are non-refundable and non-transferrable. All transfer requests must be in written form — letter or email.
Campers MUST have a completed medical form with all required signatures in order to attend the camp session. If you camper will have medications that they must bring to camp, please carefully read and follow the instructions in CampDoc system or on the paper health form. Not following proper procedures for medications will cause long delays at camp check-in and may prohibit your camper from staying at camp.
Arrival for Overnight: West River Center at 3pm Sundays; Manidokan at 3:30pm Sundays
Arrival for Day Camp: 8:45am Monday/check in, 8:50am Tuesday-Friday
Departure from Overnight: West River Center at 6pm Fridays; Manidokan at 6:15pm Fridays
Departure from Day Camp: 5pm Monday – Thursday; 4:40pm Friday with slideshow for Parents
Any person picking up a camper must be listed as an authorized person on the camper health form and must carry photo ID.
We have the ability to “waitlist” campers for the choice of camp if that program has filled. This is first-come, first-served basis and you can elect to be waitlisted for a program on the CampDoc system or you can send an email to firstname.lastname@example.org with camper name, date of birth, gender, email and phone number. We do not guarantee any available spaces and your credit card will not be charge if you are not moved into a program.
If space opens for a program, our administration staff will make phone calls to those on the waiting list. Campers will not automatically move off the waiting list when an opening occurs — we will contact the family to see if your child is still interested and available.
Information collected online by the Retreat and Camping Ministry (RCM) of the Baltimore-Washington Conference of The United Methodist Church (BWC) will not be shared or sold to third parties. Any information that you submit to us will be used to send you details on RCM events, news, job openings, and opportunities to donate time or resources to our ministry. You can opt-out of such emails at any time by contacting us at email@example.com.