Frequently Asked Questions

Is COVID Testing or vaccination required?

The state of Maryland is requiring that all overnight campers, staff, and, volunteers who have not been fully vaccinated for COVID-19 before the start of camp must present a negative COVID-19 test result from a test taken 1-3 days before the start of camp.

    • In order to make this process as easy as possible we have partnered with  Quest Diagnostics to provide an at home testing kit for your camper.  Specific instructions on how and when to complete this testing kit will be sent to you  through email address listed under the guardian, emails will go out about 10 days prior to your week of camp.
    • If you are not able to get the test done through Quest Diagnostics, you will need to arrange for your own test and provide the results to the camp upon arrival.
    • Vaccinated persons DO NOT need to be tested. Proof of vaccination status will need to be provided.  Please bring a copy of your COVID-19 vaccine card so we can keep it with your camper’s health record.
    • Day campers DO NOT need to be tested.
What should I expect at camper check-in on the first day?

Check out a video here – https://youtu.be/TjiBIDCQTQw

The first day we will check in each camper, make sure all balances are paid, visit with the nurse/staff to be sure all health information is accurate and medications are turned in. 

Depending on the number of campers checking in, we can have some long lines.  To help move things along quickly please be sure to have the following information: 

  • Pay all balances prior to the start of camp.
  • Complete all health information in CampWise – this includes either scanning your health insurance card OR bring a copy of it front and back with camper’s name written on the copy.  We will not have access to a copy machine during check in.
  • Have all medications in original bottles with prescription labels or for over-the-counter medications, have campers name written on the bottle. Having all medications in a ziplock bag with camper’s name on it is very helpful to our staff.   ALL medications must be turned into the nurse, so please have these out of luggage and ready to be turned in.  

 Due to the COVID-19 pandemic – Arrival and departure of campers will vary and may be in alternating timed-schedules based on program or alpha by last name.  A-H at 3:30pm;  I-Q at 4:00pm;  R-Z at 4:30pm.  For July 5th week, Monday check in will be A-L 9:30am; M-Z 10am.

 » Download the suggested packing list.

Reminder Check out for full week campers is Friday at 6:15pm.   Mini Week Camper is Wednesday at 6:15pm.

What should my camper bring to camp?

Campers will need basic items such as comfortable clothing, swimsuit/beach towel, personal toiletries, linens/sleeping bag and pillow, etc.  Download the suggested packing list.

Parents please label everything so campers can find things easily.  At the end of the week there is a lost items table, we encourage parents to check it out before leaving the site.

Please note we do not allow cell phones, tablets or devices that can connect to the internet.

 

Please bring your Pre-Camp Health and Arrival Day Pre-screening form and  your negative COVID test results – be ready to hand these in upon arrival.

How do I get to Camp Manidokan?

Manidokan’s physical address is 1600 Harper Ferry’s Rd, Knoxville, MD 21758.

We are pleased to share that Harpers Ferry Road is scheduled to reopen on Saturday, June 26.  The project contractor has completed most of their work on our new slope stabilization structure and has also installed new pavement. The contractor is currently in the process of marking the road. Looking to the future, expect periodic single lane closures through the month of July.

How can I register my child for camp?

All registrations require a non-refundable $100 deposit.  Due to limited spaces in Summer 2021 we recommend online registration.

What is the difference between "enrolled" and "registered" status?

In our NEW online registration system – Please be sure you choose your camper, select the session they want (enrolled status), then pay the required deposit (Registered status).  A space for your camper will not be guaranteed until deposit/payment is made.

Enrolled status allows parents with more than one child to “add the item to the shopping cart” add each child’s selected session to their dashboard.

Registered status is basically “checking out of your shopping cart”. This is making the required deposit or full payment for each of your campers. A space for your camper will not be guaranteed until deposit/payment is made.

Please log into your camper’s dashboard and be sure their status is “registered”.

My child is registered for camp but we need to switch dates. How can we do that?

All transfer requests must be in writing/email and must contain camper name, date of birth, original program/date and new program/date requested.

Transfer emails can be sent to: admin@bwccampsandretreats.com

If you have already registered your child and need to change your child’s camp date or program, please contact our office; if spaces are available you may transfer your child to a different program or different week at the same camp location without any financial loss.

If you need to transfer your child to a different site (i.e. West River to Manidokan), please contact our office. If spaces are available you may transfer your child to a different location with a $20 transfer fee/per camper/per transfer. This fee is separate from the cost of the camp program. Transfer fees are non-refundable and non-transferable.

My child is registered for camp but I keep getting emails from CampWise, what have I missed?

Upon registering, you will receive a confirmation email.  You will then receive weekly emails concerning your account balance and Camper Health form. 

Once your balance is paid in full, balance emails will stop.

Once your Camper forms are completed, those emails will also stop.

 

Why can't I change information about my camper?

As each week of camp approaches our staff and nurses need to review all incoming camper records knowing the information is final and will not be changed.  The lock out date is set for seven days prior to the start of each program.

If your Camper Health form is completed and at 100% then you can make changes (if needed) UNTIL the lock-out date. After the lock-out date you will not be able to make changes upon login.  If changes are needed you may contact our offices and request the camper record to be unlocked.

Do you offer a sibling discount?
At this time, we do not offer any type of sibling discounts.  We do offer scholarships through your local United Methodist Church.
If a program/camp is full, do you have a waitlist?

We can “waitlist” campers for the choice of camp if that program has filled.  This is first-come, first-served basis and you can elect to be waitlisted for a program in the registration system or you can send an email to admin@bwccampsandretreats.com with Camper Name, Date of Birth, Gender, Email and Phone number, program(s) you want to be waitlisted for.  We do not guarantee any available spaces and your credit card will not be charged if you are not moved into a program.

What happens if I need to cancel my registration?

All cancellations and refund requests MUST be made in writing/email form. We will not take cancellations over the phone.

  • 100% refund (minus $25 processing fee) if the cancelation is more than one month before the start of camp OR if we can fill the camper’s space with someone from the waiting list.
  • 50% refund (minus $25 processing fee) ff the cancelation is within a month and more than two weeks from the start date.
  • No refund if the cancelation is within 2 weeks of the start date with the exception for documented medical/family crisis. These will be considered on an individual basis.

COVID-19 Related Cancelations

  • If a camper cannot attend due to COVID-19 safety precautions (shows signs or symptoms within 14 days of the start of camp or must quarantine after possible exposure to COVID-19 and the quarantine period overlaps part/all of the camp session) we will first attempt to reschedule the camper for another program later in the summer.  If rescheduling is not possible, we will process a full refund.
  • If we cancel any camp session, we will first attempt to reschedule the impacted campers to another program later in the summer.  If rescheduling is not possible, we will process a full refund.
  • If a camper is sent home early or a program is ended early due to COVID-19 precautions there are no refunds.
What if my child has food allergies or dietary issues?

Please know that due to the many trips/pack-outs our campers take we are NOT a nut free facility. However, we regularly have campers and retreat guests with allergies to both tree nuts and peanuts that attend. We take all the standard food service precautions to prevent cross contamination in our food service spaces. We tell summer campers not to bring in outside food items in order to eliminate unwanted allergy exposure when a guest is in our care.

Manidokan looks at every camper or guest’s needs individually. This includes Allergies or other Dietary needs. Food service staff will contact each guest or a camper’s family if additional information is needed, so that we we can address each person’s individual needs.  Manidokan prepares substitute items for any part of a meal that doesn’t meet that individual’s specific need.  We ask that we are made aware of those specific needs at least 1 week prior to arrival so that we have time to plan and source the appropriate items. If we find out about a dietary need during an event, we will do our best to accommodate that guest for the remainder of their visit, but we cannot guarantee that we are able due to our location and our distance from grocery resources.

Please note that if your child has an anaphylaxis risk to any allergen, they must bring an epi-pen to camp. They will not be admitted without an epi-pen available. This is a new policy!

Emergency medications (Inhalers, Epipens, etc.) that need to be closer to camper may be kept by the immediate counselor. Two sets of medication must be brought to camp and the camper must be able to self-administer and parents AND physician given signed permission.

Allergy Action Plan  and Asthma Action Plan forms must also be turned into the camp Nurse along with completed health form and medication authorization form.

 

Do you allow campers to have cell phones?

We do not allow cell phones, tablets or devices that can connect to the internet.

Our goal is for each camper’s week to include making new friendships, enjoying time in the outdoors, eating healthy meals (and a few campfire snacks), and making new connections to God. Adventure challenges and intentional community building provide opportunities for gaining skills in faith development, communication, problem-solving, decision-making, social interaction, and emerging independence in both small and large group settings.

Please note that having devices that connect campers to communities outside of camp detracts from their community building and the friendships and growth that can happen at camp. In worst case scenarios, cell phones have been used to involve bullying of campers and have been used to try to contact parents with medical needs rather than communicating their needs to the skilled health professional on staff who is present with them. These are obstacles that make the week harder for your camper, not easier.

Do not send phones with your camper.

Can I request a roommate?

Yes, there is a space on the online system that you can request a roommate.  Roommates must be registered for the same program/same site to be considered.  Each camper must list the other in order for roommate requests to be complete (i.e. Johnny requests to room with Brandon and Brandon requests to room with Johnny).