The Baltimore-Washington Conference of the United Methodist Church (BWC) Retreat and Camping Ministries (RCM) doing business as: Camp Harmison, Manidokan Camp and Retreat Center, and The West River Center has established the following policies and procedures pertaining to the COVID-19 pandemic.
These policies and procedures apply to groups with participants who do not normally reside together and would be using indoor meeting or sleeping accommodations. Outdoor events, and those with only participants who do normally reside together, will follow a different set of policies and procedures.
Participant Roster Information
No later than 7 days prior to your event, the group leader must complete the “Event Participant Roster” form and return it to the Camping Offices at email@example.com.
Participant Self-Health Screening and Group Waiver
COVID-19 Addendum and Participant Self-Assessment
The group leader must sign the “COVID-19 Addendum: Assumption of Risk and Waiver of Liability” form and share this information with group participants. There is only 1 form per group required.
Site policies and “Participant Self-Assessment” will be given to the group leader prior to the event and should be shared with each participant so they can evaluate their health based on CDC guidance and selectively choose not to participate prior to arriving on site if they are not feeling well, are an exposure risk, or do not believe they can follow the site policies.
If you, or a participant in your group, have questions about the self-assessment and are unsure if they are cleared to attend your event, please reach out to your host site.
Monitoring Your Group
It is the group leader’s responsibility to check in with each participant every morning to monitor for changes in participant health. If any participant develops any of the signs of symptoms of COVID-19 they will immediately be isolated from the group to a designated quarantine area on site and return home as soon as possible. The group leader must also notify the site host of any changes in participant health. Any care of the ill person should be provided only by someone wearing personal protective gear including: N95/KN95 mask, gloves, face shield, and gown.
Report back to the camp if any participant tests positive for COVID-19 within 14 days of the end of your event. The contact information of any participant testing positive will be shared with the county health department.
RCM Cleaning Procedures
RCM staff will take the following enhanced cleaning and disinfecting measures:
- Bathrooms, bedrooms, meeting rooms, and high touch surfaces will be cleaned and disinfected with EPA approved cleaners between events.
- Bathrooms that are open to more than one group will be cleaned daily.
- We will provide your group leader with disinfectant and instructions so you can do additional cleanings of high touch surfaces within your group’s facility as desired.
- Meal service will be altered to provide sufficient physical distancing between participants and groups by spacing groups out in the dining hall or eating in shifts (West River Center) or by serving meals in your meeting space (Manidokan).
- Groups will also be encouraged to eat their meals outside when weather permits.
- At any point, an individual can also request a meal to take to an outdoor or private room, and then return dishes and any remaining food to the kitchen by the end of meal service.
- The dining hall will be cleaned and disinfected between each meal service.
- Site activities such as high ropes, boating, archery, etc. will follow COVID-19 operational and cleaning guidelines developed by the corresponding industry leaders/associations.
RCM Building Capacities
RCM Facility Capacities
Facility capacities have returned to normal building capacities for a facility used by only one group.
During High Community Levels: Mixed use facilities, such as the dining hall, will continue to have reduced capacities to allow for physical distancing between participants and groups. If your group is requesting any indoor activities led by RCM staff, please contact the site as this may impact your facility capacities.
Onsite Logistics and Requirements
On Site Logistics and Requirements
During Low and Medium Community Levels: Masks are option but recommended in all indoor spaces.
During High Community Levels: The group leader shall ensure each participant has a mask (ideally one mask for each day of your event).
- Must be worn in any indoor shared space (such as the dining hall except when eating) and whenever interacting with any person not in your group.
- Masks are strongly recommended when in your group’s assigned meeting area.
- Masks are not required when outdoors, unless you are interacting with a person not in your group and are within 6 feet of each other.
We strongly encourage each group to follow the CDC recommendations and best practices below.
- Consider asking if participants’ COVID-19 vaccinations are current and requesting a negative test for those who are not current on their vaccination.
- Hand sanitizer will be located at each building entrance. Guests should use hand sanitizer when entering and leaving a building.
- Groups must only use their assigned facilities.
- Alert staff if a shared space looks dirty.
- If your group is using a shower facility outside your building, a shower schedule will need to be provided to the site staff to coordinate usage and cleaning.
- Assign participants to a specific bedroom and do not allow people in a bedroom they are not sleeping in.
- Limit or avoid sharing items including but not limited to food, cups, blankets, clothes, headphones, etc.
- Limit bringing non-essential items to the event.
- Use personal storage spaces in rooms and limit sharing of any items between people.
- Room family members or guests who live together in the same bedroom.
At the site director’s discretion, individuals or groups may be asked to leave if the director feels the situation has become unsafe for staff or guests.
Tent Camping at Manidokan
Tenting cohort restrictions have been lifted. Groups will work with director to provide adequate outdoor space for the group size. Tenting cost is $5 per person/per night.
One toilet will be assigned for groups of 25 or less. Cost is $35 per group.
Toilet will be cleaned and disinfected prior to group use. Manidokan will check that hand sanitizer is full in the unit. Toilet will be labeled to be used ONLY by that assigned group. Each group will be told to ONLY use their own toilet.
Manidokan will disinfect table-tops, trash and recycling cans, and fire bucket prior to group use.
Manidokan will provide firewood and one full bucket of water.
Manidokan will allow hiking for yellow, blue, and low ropes trails only. Tenters will be instructed not to sit down at any other pavilion and not to touch any of the low or high ropes adventure areas or equipment.
Red Trail will only be used by SunMoonHill Tenting Group
Tenting group will start with a stock of fuel wood. Other downed wood in the forest can be burned as well, or you may request additional wood from Manidokan staff.
Tenting groups may NOT enter or walk through the cabin/recreation areas of Manidokan.
Tent group leader provides Manidokan with a plan for social distancing and contagious disease prevention, prior to group arrival.
Tent group leaders has a list of names and contact info for each person tenting.
Each tenter has a mask and carries it on their persons at all times on the campground.
Tenters wear masks when within 6-ft of person outside of their group and when Manidokan staff facilitate activities.
Tenting group wipes water pump handle off before and after use with disinfectant.
Tent group leaders have a thermometer with their first aid kit.
Tent group leader reports any temperature of 100.4F of a participant to Manidokan director/representative and sends that person home.
Tent group leaders pass along the health self-assessment questions to the group.
If anyone shows signs/symptoms of screening while at camp, send that person home and notify Manidokan director/representative.
If anyone in your group tests positive for COVID-19 in the 14 days after your tenting event, please notify the Manidokan director/representative.
Shared tent use only by guests who live in the same house or who have quarantined together.
Each tenting guest bring their own silverware and platewear for meals or use disposable/compostable products.
Tent group leaders take temperatures of each participant daily, or at least on arrival, and record it.
Tenters bring additional hand cleaning/sanitizing stations.
Tenters have one person in charge of food/meals
Tent group leaders bring disinfectant spray to use on frequently touched surfaces in the toilet, such as seat, door, door latch, toilet paper dispenser, etc. throughout their time on site.
All tenters consider wearing masks when using the portable toilet, since it is a highly used/shared space.